Project Assistant at WTS Energy

For PPM Team

• Provide assistance to the Project Portfolio Management (PPM) team on general administration, secretarial duties, and related logistics.
• Organize and follow up on the PPM team agenda as requested.
• Type, register, and manage all official outgoing correspondence for the PPM team.
• Maintain the PPM team SharePoint structure with properly organized directories.
• Manage and order necessary office supplies for the PPM team.
• Organize or assist with meetings, special events, and associated logistics.
• Receive, dispatch, register, and manage information and correspondence.
• Welcome and guide visitors.
• Assist with the organization of arrivals and departures of staff, including office allocation and IT and phone equipment.
• Maintain the PPM team directory, schedules of absence, presence, missions, and other required directories.
• Organize travel arrangements for the PPM team, ensuring security rules are applied, bookings are completed, and expense statements are processed promptly.
• Observe and enforce strict confidentiality in documentation management.

For the Portfolio

• Find, build, and gather reference documents for project administrative work, including project agendas, correspondence registration processes, and welcome kit templates.
• Provide support to project assistants when required.
• Promote good practices and share lessons learned.