Malaria Consortium is recruiting for a Finance Officer to join our team in
Borno, Nigeria.
The Finance Officer will provide a cashier function and Finance work of maintaining proper
financial records of all transactions in accordance with MC financial procedures to the respective
field office.
The Finance Officer will be responsible for timely posting of all invoices approved and paid,
petty cash management and banking, filing of field office monthly financial information including
payment vouchers, bank information, financial correspondence, etc. S/he will also ensure orderliness
within the finance department.
The Finance Officer will handle all cash receipts and payments, advising the Project Manager, Technical
Officer, and Financial Accountant on arising financial matters, and sharing areas of concern with suggested solutions.
The Finance Officer (FO) will be a staff member in the state and will report to the State Programme Manager
or Technical Officer as applicable, while interacting directly with other staff including operations officer,
administrative officer, and technical staff in the field office. S/he will also work with stakeholders, local government,
and communities in the state. Indirectly reports to the Finance Manager or Country Finance Manager, as applicable.
Key Responsibilities
Finance Work (40%)
Prepare monthly financial reports to the Project Manager as per the finance timetable, which includes:
Bank reconciliation statement including copy of the bank statement
Aged list of outstanding advances and other ledger balances
Fixed asset register update and spot check reports
Authorized petty cash count certificate and reconciliations
Monthly timesheet update
End of month checklist
Accurately and timely reconcile all ledgers and sub-ledgers, including petty cash, staff, purchase, and other required ledgers.
Prepare a monthly reconciliation report of the above.
Calculate and request the office’s monthly cash needs with the State Programme Manager / Technical Officer,
minimizing month-end cash and bank balances while ensuring adequate funds for operational needs.
Make payments for meetings, workshops, training participants, and consultants.
Liaise with the country office, internal and external auditors, bank, and other suppliers.
Safeguard the organization’s resources by scrutinizing all payment requests, TAFs, PRFs in adherence to the MC Manual, Policies, and Procedures.
Advise the Project Manager and Accountant on arising financial matters and suggest solutions to areas of concern.
Follow up on stock balance of financial documents (forms, vouchers, receipts) and reorder before stock outs occur.
Remit statutory deductions to the government (WHT, PAYE, annual tax filing) as per the timeline set by the Nigerian government.
Assist the Finance Manager with queries relating to project accounts.
Act as the first point of contact for all payment queries.
Handle other occasional tasks as required by the Country Finance Manager or delegate.
Suppliers Invoice (25%)
Receive all invoices from suppliers and vendors and prepare the invoice authorization forms.
Review and post all non-NAV procurement invoices directly onto the PSF ledger, ensuring the accuracy of codes,
support documentation, budget availability, and necessary approval from authorized personnel.
Review and post all NAV procurement invoices on NAV.
Prepare payments – cash, cheque, bank transfers, and obtain approval from authorized personnel.
Post payments onto PSF general ledger, ensuring the accuracy of all required codes.
Operations-Related Work (25%)
Issue travel and activity advances to project managers, consultants, and/or other staff, including reconciliation of the same upon return.
Filing System
Ensure all supporting documents and the financial filing system are organized, authentic, and complete.
Be in charge of archiving and filing all finance documents, ensuring they are in safe custody and easily accessible by the finance team.
Ensure all field office staff submit timesheets as per the set MC timeline.
Petty Cash (10%)
Manage the petty cash system and records, making requisitions and issues as approved by authorized personnel. Collect cash and deposit it in a timely and trustworthy manner.
Count petty cash at least monthly with the Financial Accountant.
Post all petty cash invoices and vouchers into the general ledger with accurate codes.
Qualifications & Experience
Essential
HND or Bachelor's degree in Accounting.
Minimum of 3 years of experience in a finance team, with at least one year in an Accounts Officer position.
Desirable
Experience working in an INGO is an added advantage.
Membership in an Accounting Professional body is an added advantage.
Work-Based Skills & Competencies
Essential
Excellent interpersonal and communication skills.
Knowledge of NGO donors and their financial reporting requirements.
Excellent computer skills, particularly Microsoft Excel.
Good analytical and reporting skills.
Strong ability to manage and prioritize multiple tasks.
Willingness to learn at all times.
Desirable
Working knowledge of accounting software is an added advantage.
Trustworthiness, stress tolerance, and operational decision-making skills are also an added advantage.
Due to the nature of this role, we will be reviewing applications on an ongoing basis, and the role
may be filled before the closing date. Early applications are encouraged.
About Malaria Consortium
Established in 2003, Malaria Consortium is one of the world’s leading non-profit organizations
specializing in the prevention, control, and treatment of malaria and other communicable diseases
among vulnerable populations.
Our Mission
Our mission is to save lives and improve health in Africa and Asia through evidence-based programs
that combat targeted diseases and promote Universal Health Coverage.