Procurement and Operations Associate at MSH

Responsibilities

• Support the execution of responsive and appropriate operations management systems (e.g. office management, local procurement, fleet management, logistics, etc.) in line with laws, MSH policies, and donor requirements.
• Align staffing and systems with project needs and resources for timely and cost-effective administrative services.
• Ensure effective and compliant operations support in an environment with adequate internal controls.
• Collaborate with the Operations/Procurement Manager to resolve issues and communicate with other MSH offices as needed.

Operations

• Support property and asset management, including maintaining inventories and registers.
• Facilitate vehicle insurance, inspection, registration, and operations.
• Conduct end-to-end processes for engaging hotels, caterers, and venues.
• Manage travel and vehicle hire services per MSH policies.

Procurement

• Support purchasing activities: source quotations, prepare vendor sheets and purchase orders, verify deliveries and invoices.
• Maintain a procurement tracker for all goods and services.
• Identify and manage vendors for office supplies, IT, courier, transport, hotels, etc.
• Ensure timely and complete procurement processes and documentation.
• Negotiate rates and issue agreements per policy and delegation.
• Support vendor prequalification and establish long-term agreements.

Facility Management

• Assist in managing MSH offices to ensure a safe and efficient work environment.
• Oversee general office services including security and cleaning.
• Support property and asset management efforts.

Fleet Management

• Schedule and manage use of fleet per MSH policies.

Logistics

• Support coordination of travel logistics and payments for in-country travel.
• Manage lodging, transportation, per diem, and payments for participants, events, and workshops.

Qualifications

• Bachelor’s degree in business administration, financial management, accounting, or related field (or equivalent experience).
• At least 3 years supporting health or development program operations in developing countries.
• Minimum of 2 years in operations management, preferably in Nigeria.
• Comprehensive knowledge of donor-funded programs and requirements.
• Familiarity and success working in the Nigerian context.
• Strong organizational and prioritization skills with attention to detail.
• Ability to work both independently and in teams.
• Excellent planning, facilitation, and communication skills.
• Professional reputation and interpersonal effectiveness.
• Strong oral and written English communication; cross-cultural communication ability.
• Understanding of USG regulations and administrative procedures.
• Familiarity with other donor requirements.
• Fluency in English and local Nigerian languages.

Functional Competencies

• Functional expert: Knowledge of processes and products.
• Influencer: Builds relationships and presents arguments effectively.
• Results seeker: Meets deadlines and achieves goals.
• Innovator: Thinks creatively and anticipates solutions.
• Adaptor: Handles pressure and criticism well.
• Complier: Follows procedures and ensures others do too.

Core Competencies

• Ethics and Values
• Integrity and Trust
• Interpersonal Savvy
• Adaptability
• Communication
• Problem-Solving
• Creativity and Innovation
• Quality and Timeliness of Work
• Team Relationships
• Resource Utilization

Equal Opportunity Statement

MSH is an equal opportunity employer and does not discriminate on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements.

MSH takes affirmative action to ensure qualified applicants are employed and treated equally. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH maintains an affirmative action program and plan.