Grants officer (F/M) at Medecins du Monde

About the Job

Under the supervision of the deputy general coordinator in charge of programs and in close collaboration with the desk and the coordination team, the grants officer is responsible for quality donors’ proposals and reports writing and organization and ensuring compliance with donors’ requirements in grants management.

You also contribute to the definition of the funding strategy and you are the focal point for the mission communication initiatives / strategies to promote visibility on MdM works.

Your Job Description

• Donor’s Proposal Management
  • Assess suitability and compliance for proposal development.
  • Provide timelines and action plans and ensure timely submission of project proposals and reports.
  • Contribute to the search for funding at the field level.
  • Take the lead in the writing of certain parts of the proposals.
  • Make sure that all indicators are SMART and targets realistic.
• Donors and Internal Reporting
  • Ensure good follow-up and compliance with the reporting deadlines and share with relevant departments.
  • Work in close collaboration with the different departments to prepare kick-off presentations.
  • Take the lead in the writing of certain parts of the reports and help in the compilation of the different contributions.
  • Work in close collaboration with the relevant departments, to ensure consistency among the different components of the reports.
• Donors Engagement
  • Maintain overview of all donor strategies, requirements, rules and regulations.
  • Carry out regular donor mapping exercises and identify new funding opportunities.
  • Maintain a database of current and expected call for proposals.
  • On request of the general coordinator, approach relevant donors for potential funding.
  • Support the mission in the organization of external audit or evaluation.
• Memorandum of Understanding (MoU) / Partnership Agreements
  • Guide the program managers in the writing of needed operational MoU, partnership agreements or amendments.
  • Ensure smooth communication and collaboration with partners.
  • Along with the deputy general coordinator, ensure the coordination with the programs officer in HQ in the writing / reviewing / compiling / piloting and signature of such agreements.
• Team Management and Capacity Building
  • Ensure proper induction, capacity building and on the job training to program team members.
• Communication
  • Collaborate with the programs officer to develop new internal communications products for the mission.
  • Advise implementing partners on donors’ communication and visibility requirements and guidelines.
  • Support program staff draft or review factsheets, presentations, articles, lessons learned documents, and any other media materials and resources as needed.
  • Ensure that program communications activities are in line with donors’ communications and visibility guidelines/contractual requirements as well as MdM brand guidelines.

The Job Requirements

• Degree in international cooperation, humanitarian studies, international relations, project management, or another related field
• Minimum 2 years’ experience minimum in a similar position
• Experience in multi-donors’ budgets in humanitarian and development context
• Training and capacity-building experience
• Track record in drafting narrative proposals, reports and amendment notes for institutional donors
• Good knowledge of institutional donors’ cycles and procedures (especially for GFFO/BMZ, ECHO/EU, CDCS and BHA/USAID)
• Solid skills in assessing the quality of documents submitted to donors according to their guidelines and the constraints of the teams
• Capacity to read and understand a donor budget
• Ability to understand the basic/program aspects of a contract
• Excellent organizational skills including time management and ability to meet deadlines
• Flexibility, reactivity and anticipation
• Team spirit
• Able to work and live in a challenging context
• Excellent knowledge of Windows environment (Word, Excel…)
• Experience with SharePoint
• Languages: English is mandatory (at least C1 level), French is an asset
• You embrace the core values and support the proactive philosophy of Médecins du Monde